Introduction: -Content is a very useful thing for the meeting and its performance list. The meaning, purpose and contents of the advertisement can be shown as follows.
Meaning: - "The report is a note made in the written form of the work done in the meeting and the important form of decision."
- According to company firm, the company should keep a note of every meeting.
- There is written evidence of the decisions and decisions taken regarding the functions of the meeting.
- After the meeting of the company secretary, the council prepares the committee according to the work schedule.
- Information about the attendance of the members present in the meeting is received from the council.
- Objectives: (1) To obtain the information of the present members in the meeting.
(2) To obtain the information regarding the proposals, discussion, decisions and resolutions passed during the meeting.
(3) Written evidence for future reference.
(4) It highlights the presentations of the Chairman.
- Details to be Included in the Minutes Book:
(1) The date, time type and venue of the meeting.
(2) The name and designations of the directors/ members who remained present at the meeting.
(3) The appointment of any officer in the meeting.
(4) The names of the members who had supported the resolution passed during the meeting.
(5) Name of the members who have opposed the resolution in the meeting.
(6) The proceeding of the meeting as stated by the chairman.